Services
How Our Online Voting Process Works
Quote Requested / Received / Signed
You reach out for a quote on how much our services cost. You will then receive a detailed quote with services listed. If everything looks good you sign the quote initiating the data gathering step.
Initial Data Gathering
We work with you to gather the homeowner, ballot and other information required for the website.
Initial Website Build
We build the website based on the information gathered.
Customer Preview/Approval
You preview the website by going through the voting process as if you are a homeowner voting. After prevewing, you let us know if the website and ballots look good or if any changes need to be made. We will send an invoice to you after approval is received.
Vote Starts
The vote starts by sending out invitation emails to each homeowner. Those emails contain a unique registration code and link to register and vote.
Voting Continues Until End Date
Voting continues until the end date. Reminder emails are sent every other day and manager update summaries are sent every Friday.
Vote Ends
The vote ends and you are sent a detailed summary of the voting outcome.
Compare
How we stand out
| Features | My HOA Voting | Election Buddy | Vote HOA Now |
|---|---|---|---|
| Multiple Homeowner Emails | |||
| Homeowner Data Formating Included | |||
| Unlimited Attachments Included | *Only candidate profiles | ||
| Unlimited Voting Items Included | |||
| Unlimited Reminder Emails | |||
| Affordable Full Service Setup |
Features
Check Our Features
Full Service Management
- Full-service online voting solution for HOAs
- End-to-end management of the entire voting process
- Formatting and processing of homeowner data to ensure accuracy and readiness
- Creation of a custom voting website tailored to your community’s needs
- Features designed to boost engagement and comply with HOA regulations
- Complete setup and continuous support throughout the election
- Hassle-free, user-friendly experience from start to finish
Email Invitations
- Invitation emails are sent to all homeowner email addresses on file for each property.
- Homeowners can choose which of their on-file email addresses to use for registration.
- This multi-email support ensures all eligible contacts are notified and can participate.
- To maintain security, registration is only allowed using an email address on file.
- If no email is on file, the homeowner can use any email they want. This is allowed only after entering in thier registration code.
- This approach balances flexibility with strong security and accurate voter verification.
Voter Registration
- Each voter receives a unique, randomly generated registration code for secure and accurate identification.
- Registration codes ensure that only eligible homeowners can access the voting platform.
- Property weighting allows owners with multiple properties to vote once, with their vote weighted accordingly.
- Condominium units with different sizes or ownership percentages are also supported through customizable vote weighting.
- This ensures a fair and equitable voting process for all types of property ownership.
Ballot Features
- Flexible ballot setup for both candidate elections and issue votes.
- HOAs can include all items in a single ballot or separate them across multiple ballots.
- Supports write-in candidates with dedicated spaces for each open board position.
- Limits candidate selection based on the number of open board seats.
- Allows voters to abstain from voting on specific issues if they choose.
- Candidate biographies can be included to help voters make informed decisions.
- Supports inclusion of PDF attachments like meeting agendas, prior meeting minutes, or IRS rulings for added context.
- Quorum-Only option lets owners vote solely to meet quorum without selecting candidates or issues.
- Option to leave additional comments, providing feedback or input on any item.
